- #Room scheduler app for office 365 how to#
- #Room scheduler app for office 365 archive#
- #Room scheduler app for office 365 free#
#Room scheduler app for office 365 archive#
While most people in your organization need a license to use Microsoft 365, you don't need to assign a license to a room mailbox or equipment mailbox, in case the resource mailbox doesn't need to have a size bigger than 50 GB, or, in case some features aren't needed (Retention policies from Security and Compliance, or, Hold from Exchange Online), or, in case the resource mailbox doesn't need an Online Archive attached to it. Does a room mailbox or equipment mailbox need a product license? You can decide whether you want to let the room or equipment be automatically booked or managed by someone in your company. No, you don't need someone to accept or decline requests. Does someone have to accept or decline every room or equipment request?
#Room scheduler app for office 365 free#
This will free up the room for others to reserve. Open the meeting you scheduled in Outlook and then remove the room or equipment from the meeting like you would an attendee. How do you cancel a room or equipment request? If the hour slot is clear, it's available if it's blue, it's reserved. Add the room or equipment to the meeting as if it were a person and select Scheduling Assistant to see a live calendar view of the room or equipment's availability. Common questions about room and equipment mailboxes How can you tell when the room or equipment is available? For more information, see Block sign-in for the shared mailbox account. To keep your room and equipment mailboxes secure, block sign-in to these mailboxes. If you made changes, select Save and then Close. Select the room or equipment mailbox you created to see or edit the details. This is different from the meeting phone number generated when using Microsoft Teams. Phone number: the number of the room itself. Location: the room number or location of the room in a building or region. This is necessary to send a meeting request to the room or equipment.Ĭapacity: the number of people who can fit in the room or use the equipment at the same time. Name: a friendly name or even short description.Įmail: the email alias of the room or equipment. Room or Equipment: the type of mailbox you'd like to create. In the admin center, go to the Resources > Rooms & equipment page. (You'll need to have admin permission to do this.) Create the mailbox and let everyone know they can start reserving it for meetings and events. To set up a room or equipment mailbox, go to the Microsoft 365 admin center. Select the white, or free, area on the calendar. In the scheduling calendar, blue means the room or equipment is reserved, or busy. Then select an available time in the calendar. To make sure the room, equipment, and people you've invited are available, select Scheduling Assistant at the top.
To allow others to join online or call in to the meeting, select Teams Meeting. Type a message describing the purpose and attach any files if needed. To make the meeting or reservation repeat, select Recurrence at the top. In the Subject line, type the purpose of the reservation or meeting.Ĭhange the Location value or leave as is.Ĭhange the Start time and End time. Or, select To then double-click the conference room or equipment from the list. In the To field, type the name of the conference room or equipment you want to reserve, in addition to any attendees you'd like to invite. Or, from your Calendar, just select New Meeting. On the Home tab, choose New Items > Meeting. Schedule a new meeting and add the room or equipment to the meeting like you would when inviting other employees or customers. To use room or equipment mailboxes, open Outlook from your computer or sign in to Outlook on the web. Here are some other common questions about room and equipment mailboxes.
#Room scheduler app for office 365 how to#
Learn how to use it and how to set it up on the next two tabs. Once you create a room or equipment mailbox, everyone in the company can reserve it for meetings or events using Outlook. You might create one for your first floor conference room, media equipment, or a moving truck. The best way to do that is to create a room or equipment mailbox in Microsoft 365 for each resource. If you have a conference room, company car, or equipment that everyone needs to use, then you need to come up with a way to make those resources reservable to everyone.
0 kommentar(er)
